Discussion Topic

How to write an effective Clemency Letter

Posted on 10/12/08, 10:48 pm
Points For Your Clemency Letters

Before you write, read the points below. This is advice from a former member of the Texas Board of Pardons and Paroles on what constitutes an effective clemency letter.

The key thing is to remember is that the goal of your letter is to request a reduction of sentence. This letter is not the time to rail against the inequalities and injustices of this system - doing so will render your letter less effective.

How to write an effective clemency letter

THINGS TO REMEMBER

All of the members of the Parole Board will invariably believe that
the judicial system is essentially fair and just. Therefore, they
believe that your loved one has received a fair trial and is guilty.

When writing your letter, it does not matter whether you agree with this or not: This is what the Parole Board members believe and it is the context in which they will make there decision.

The members of the Parole Board are oppointed by the Office of the
Governor. They will almost invariably reflect the views of the
Governor.

Most members of the Parole Board are not attorneys, so they generally
are not going to consider the legal problems of a case. They view
clemency letters essentially as pleas for mercy, they will need over-
whelmingly good reasons to grant that mercy.

The bulk of your letter should focus on these points:

Emphasize loved ones humanity. If the Parole Board members are going
to consider clemency, they need to be able to see loved one as a
human being and not as a criminal. One thing you can do is stress
that your loved one is a parent with children.(Such things as this)

The Parole Board want evidence that the person whom you are
requesting clemency has changed for the better. It would be good
to note that loved one has taken advantage of having spiritual
advisors naming who they might be.

The Parole Board members will take in account a person's criminal
history. People with extensive criminal histories have no chance at
clemency. If no felonies or no violent offenses in their background,
highlight this in your letter.


THINGS TO AVOID

Your letter might briefly mention the following things, but you should generally avoid them, and the focus of your letter should NOT be on these issues:

The facts of the case. Unless there are extraordinary circumstances,
the members of the Parole Board are not going to want to be weighing
merits of the case or the guilt or innocence of your loved one. It
would not be out of line however to discuss perception of the facts.


Avoid personal attacks on the people who have been involved in the
case. Again, unless there are extraordinary circumstances, the members
of the Parole Board are going to be inclined to believe in the
integrity of the process and the people who are a part of the process.


Basic Guideline to keep in mind:

60 lines or less(not over long)
Nothing negative or belligerent toward Board, individuals in case or
society or this governmental system
POSITIVE THINGS ONLY



Here is the outline for a character letter for clemency:


DATE
From: Name
Address
City, State Zip
(123) 456-7890

Subject:Character Letter for John Doe

1. In the first paragraph you will introduce yourself.Include your full name,age, and occupation. Also include your relation if any to the person you are writing for. If you are family please state how long you have known me. If you are an immediate family member, and still married, please say those as well as if you are divorced.

2. In the second paragraph state that you know what the charges are and name them and also where the person is serving their time. Also talk about how you think this has impacted my life. Please mention here of what kind of impact and impression I make on you.

3.In the third paragraph talk about how this situation has effected you,
the writer and what impression you get on how it affects me as well. Do you believe that I have learned my lesson? Be honest here, by doing so you are telling the board that you are aware of my charges.

4. In the 4th paragraph talk about how I have the potential to succeed if released and will again become an assest to society. State that you know this situation has inspired changes in my life and how you notice it.

5. This is the last paragraph. All you have to do is close out the letter and tell the board that if they desire to contact you, your number is in the header of this letter.

Respectfully Submitted,


___________________________
your name(sign in black ink)



Hope all the information helps. Love Rhea
Showing 9 Replies
  • Reply #1 01/17/09  7:11am
    Found it for you. Hope this helps some but find out...your child should know what will be allowed or not. Letters can help sway them in their belief that no one changes.

    Love Rhea
  • Reply #2 01/17/09  1:57pm
    When can we start writing the letters, Rhea? I guess I need to get started, sigh.........
  • Reply #3 01/20/09  12:04pm
    in military you have either 390 or 60 days after trial to do it for thr first one. As far as the other I am not sure. Let me see if we have that in the past posts. I will bring it back up or post it here under this one.


    I am off hunting for it....Love Rhea
  • Reply #4 01/20/09  12:10pm
    Here is part of it:

    Appeals Information Part 1Posted on 10/12/08, 06:48 pm An individual who has been convicted of a crime may "appeal" his or her case, asking a higher court to review certain aspects of the case for legal error, as to either the conviction itself or the sentence imposed.

    The Appeal Process: "Briefs" and the "Record" In an appeal, the defendant (now called the "appellant") argues that, based on key legal mistakes which affected the jury's decision and/or the sentence imposed, the case should be dismissed or the appellant should be re-tried or re-sentenced.

    In considering an appeal, the court reviewing the case looks only at the "record" of the proceedings in the lower court, and does not consider any new evidence. The record is made up of the court reporter's transcripts of everything said in court, whether by the judge, the attorneys, or witnesses. Anything else admitted into evidence, such as documents or objects, also becomes part of the record.

    In reaching a decision on the appeal, the higher court ("appellate court") looks to this record and to the written "briefs" filed by both sides of the appeal. For example, an appellant challenging a conviction or sentence files an opening brief, arguing how and why the conviction or sentence was legally "erroneous," or wrong. In turn, the government files its own brief to illustrate why the conviction or sentence should be upheld. The appellant typically has an opportunity to file a second brief in response to the government's position, and the appellate court may hear oral arguments from each side before reaching a decision on the appeal.

    The Appeal Process: How and When?

    At both the state and federal court levels, there are many options for obtaining relief after a criminal conviction or sentence. Learn more about Appeals, Writs, and Post-Conviction Remedies. It is important to note that, although it may take a number of months for an appeal to be heard and decided, most states require an appellant to notify the courts and the government of the intent to appeal very soon after a conviction or sentence.

    Getting a Lawyer for your Appeal

    Because trial and appellate (appeals) work are two different types of legal practice, the lawyer who represented you at the trial will not automatically file or handle your appeal. You must ask your lawyer to do so, or find another one who will. If you want to appeal your conviction, be sure to specifically and clearly inform your attorney of that fact -- the Supreme Court recently determined that an attorney's failure to file a notice of appeal does not necessarily constitute ineffective assistance of counsel so long as the defendant did not clearly convey his wishes on the subject. In many states, the state public defender (or another assigned counsel) generally will handle the appeal for those unable to pay.

    Trials require the skills of a lawyer who has experience in the courtroom and working before juries. Appeals involve a large amount of writing and legal research, as well as the ability to argue legal doctrines before a judge.

    May I Appeal My Conviction?

    Usually a person convicted at a trial has the right to appeal the conviction at least once. (There are very few grounds for appeal if the defendant pleaded guilty.)
    On appeal, the defendant can raise claims that mistakes were made in applying and interpreting the law during the trial. For example, the defendant might claim that the judge erroneously admitted hearsay testimony, gave improper jury instructions, should not have permitted the prosecution to use evidence obtained in violation of the defendant's constitutional rights, or permitted the prosecution to make improper closing arguments. If the appellate court agrees that there were significant errors in the trial, the defendant will get a new trial.

    What If the Law Changes After a Court Convicts Me?

    If a court convicted you for something that is no longer a crime, you might be able to have your conviction overturned. This also might be possible if a trial court denied you a right that the U.S. Supreme Court later rules is guaranteed by the U.S. Constitution. However, your rights will depend on whether the new rule or law is retroactive, that is, applied to past court decisions. As a general rule, a change in the law would be retroactive to your criminal case if the case has been appealed but not resolved at the time the law is changed. If, on the other hand, your case on appeal has been resolved, the change in the law would not be retroactive to your case, unless the change is one that directly enhances the accurate determination of your guilt or innocence.

    What Is a Habeas Corpus Proceeding?

    Literally, habeas corpus means "to hold a body." A habeas corpus proceeding challenges a conviction based upon the grounds that you are being held in prison in violation of your constitutional rights. Habeas corpus is not an appeal but a separate civil proceeding used after a direct appeal has been unsuccessful. A common constitutional challenge under habeas corpus is that defendants received "ineffective assistance of counsel" at trial, meaning that their lawyers did not do a competent job of defending them. Such a claim is difficult to prove and will require the defendant-appellant to find a different lawyer to argue the incompetence of the previous attorney. Legal arguments in a habeas case are generally done through written motions. An evidentiary hearing may be held as needed, however.

    Appeals and the Writ of Habeas Corpus FAQ

    Defendants who think they've been wrongfully convicted of a crime have a number of options.

    What is an appeal?

    An appeal is a request to a higher (appellate) court for that court to review and change the decision of a lower court. Because post-trial motions requesting trial courts to change their own judgments or order new jury trials are so seldom successful, the defendant who hopes to overturn a guilty verdict must usually appeal. The defendant may challenge the conviction itself or may appeal the trial court's sentencing decision without actually challenging the underlying conviction.

    What are the chances that my conviction will be reversed?

    Appeals judges generally resist overruling trial court judgments and prefer to give trial judges wide discretion in the conduct of trials. As many appellate courts have said, defendants are not guaranteed "perfect" trials. Normally an appellate court will overturn a guilty verdict only if the trial court made an error of law that significantly contributed to the outcome. Put differently, an error by the trial judge will not lead to a reversal of a conviction as long as the error can reasonably be considered harmless. Not surprisingly, most errors are deemed "harmless," and consequently few convictions are reversed. However, some types of errors are so grievous that they are presumed harmful, such as the use of a coerced confession in violation of the 14th Amendment.

    Sentences are a different matter. When the trial judge is given discretion over the sentence, the appellate court will rarely interfere. However, if the law requires a particular sentence and the judge gets it wrong, the appellate court will usually send the case back for resentencing.

    What is a writ?

    The word "writ" traces its roots to English common law. In Old English, writ means a letter, often written by an attorney. Writ was the name for an action in the courts. There were different kinds of writs for different actions -- writs to recover land or personal property, to enforce judgments, to seek damages for broken contracts. Most of the common law writs have been abolished and replaced by the civil actions we know today.

    In another sense, the word writ meant, and still means, an order. For example, an "original writ" in old England was a letter from the king to the local sheriff ordering someone who committed a wrong to either make repairs to the person wronged or appear in court to face formal accusations. In this context, the original writ is most like our "summons" ordering a party to appear in court.

    In most modern American jurisdictions, a "writ" is an order from a higher court to a lower court or to a government official such as a prison warden. Defendants may seek several types of writs from appellate judges directed at the trial court or at a lower appellate court. (Many states have two levels of appellate courts -- an intermediate appellate court and the state Supreme Court.) This section merely outlines common writs. Writs, like appeals, are complex and involve picky details. Defendants facing situations where they may be entitled to take a writ should consult counsel.

    What's the difference between a writ and an appeal?

    Writs usually are considered to be extraordinary remedies, meaning they are permitted only when the defendant has no other adequate remedy, such as an appeal. In other words, a defendant may take a writ to contest a point that the defendant is not entitled to raise on appeal. As a general rule, this applies to issues that are not apparent in the record of the case itself (such as when an attorney fails to investigate a possible defense).

    Any one of the following reasons, for example, may prohibit an appeal (and justify a writ):

    â?¢ The defense did not lodge a timely objection at the time of the alleged injustice (but should have).
    â?¢ A final judgment has not yet been entered in the trial court, but the party seeking the writ needs relief at once to prevent an injustice or unnecessary expense.
    â?¢ The matter is urgent. (Writs are heard more quickly than appeals, so defendants who feel wronged by actions of the trial judge may need to take a writ to obtain an early review by a higher court.)
    â?¢ The defendant has already lodged an unsuccessful appeal (defendants may file multiple writs but the right to appeal is limited to one). But filing a writ that simply mimics an unsuccessful appeal is a frivolous writ and will be dismissed immediately.

    What is a writ of habeas corpus?

    Defendants who want to challenge the legality of their imprisonment -- or the conditions in which they are being imprisoned -- may seek help from a court by filing an application for what is known as a "writ of habeas corpus.

    A writ of habeas corpus (literally to "produce the body") is a court order to a person (prison warden) or agency (institution) holding someone in custody to deliver the imprisoned individual to the court issuing the order. Many state constitutions provide for writs of habeas corpus, as does the United States Constitution that specifically forbids the government from suspending writ proceedings except in extraordinary times -- such as war.

    Known as "the Great Writ," habeas corpus gives citizens the power to get help from courts to keep government and any other institutions that may imprison people in check. In many countries, police and military personnel, for example, may take people and lock them up for months -- even years -- without charging them, and those imprisoned have no avenue, no legal channel, by which to protest or challenge the imprisonment. The writ of habeas corpus gives jailed suspects the right to ask an appellate judge to set them free or order an end to improper jail conditions, and thereby ensures that people in this country will not be held for long times in prison in violation of their rights. Of course, the right to ask for relief is not the same as the right to get relief; courts are very stingy with their writs.

    Potential Post-conviction Remedies

    As discussed in this article, convicted defendants can take a number of steps to challenge guilty verdicts and/or to correct violations of constitutional rights, including motions, appeals and writs. The following list illustrates these steps. A defendant who loses at one may go on to the next step, all the way down the list (up the legal chain) in a process that can take many years -- especially for serious felonies such as death penalty cases.

    This list is merely an illustration of possible post-conviction proceedings -- some of which may only be used in certain cases. Also, defendants usually must first have unsuccessfully sought relief through the available state remedies before they will be allowed to seek relief in federal courts. For these reasons and because of the complexities of these proceedings and what is at stake (liberty or life), defendants should consult counsel to determine which remedies are available to them.

    â?¢ Motion for Acquittal. A request that the judge decide that there is not enough evidence to convict the defendant. Depending on whether the trial is before a judge or jury and depending on court rules, this motion may be made either after the prosecution presents its evidence or after all the evidence is presented.
    â?¢ Motion for a New Trial. Request that trial judge declare a mistrial and grant a new trial.
    â?¢ Appeal to State Appellate Court. Contends that trial judge made some legal error.
    â?¢ Petition for Rehearing to State Appeals Court. Requests that appeals court judges change their own decision.
    â?¢ State Supreme Court Appeal. Requests that highest court in the state review and overturn the decision of the mid-level appeals court.
    â?¢ U.S. Supreme Court Appeal. Requests that highest court in the nation intervene to correct an error on the part of the state courts that violated the U.S. Constitution.
    â?¢ State Court Habeas Corpus Petitions. Requests that the state appeals courts order the jail or prison holding the defendant to release the defendant upon a showing that the defendant is being held in violation of some state law or constitutional right.
    â?¢ Federal Habeas Corpus Petition to District Court. Requests the federal trial court to order the jail or prison holding the defendant to release the defendant because the defendant is being held in violation of the U.S. Constitution.
    â?¢ Appeal of Federal Habeas Corpus Petition to Circuit Court. Requests the mid-level federal court to review the federal trial court's decision denying the writ.
    â?¢ Appeal of Federal Habeas Corpus Petition to U.S. Supreme Court. Requests the highest court in the land to review the mid-level federal court's decision denying the writ.


    I will post the rest in the next comment under this one so all the info is together.

  • Reply #5 01/20/09  12:19pm
    I guess that was all of it the two parts. I listed one as clemency letter and other as appeals so that should all be together now so when someone needs answers to all of that type question they can read and see actually for themselves....I don't want to mislead any...this way they know for themselves.

    Sorry I did not get to this sooner.

    Hope all the info Helps!

    Love Rhea

    Love Rhea
  • Reply #6 01/20/09  3:11pm
    Thanks, sweetie!!!
  • Reply #7 01/25/09  4:14pm
    No problem...Barb!

    Remember when writing them brief.... too long they will not read it...
    or a chance of them not reading it.

    Love you all!
    Rhea
  • Reply #8 05/31/09  9:29am
    Here is another part of that for the clemency letter or for sentencing letter to appeal where they will send them. Just ideas on how to get them to look at your case a little differently so you can hopefully have him placed close to you.

    Love you all!
    Rhea
  • Reply #9 06/01/09  4:22pm
    Thank You Rhea, I am sending a copy to Matt also. Hopefully it could be helpful. God knows we need all we can get. Love Cathy

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